How To Cancel Your Cleaning Contract

Disclaimer: This article is created for informational purposes only. We are not attorneys and are not providing legal advice. Our goal is to inform and educate companies on their legal rights. We recommend contacting your attorney if you wish to address any business contract.

If you’re tied to a janitorial cleaning contract and wondering whether you can cancel it, the good news is that you have options.

At RamClean, one of the things that continues to surprise us is how many companies genuinely believe that they’re stuck with their sub-par cleaners.

If you feel that you’re in that boat, we’ve got great news:

You can terminate your contract with your cleaners whenever you want.

With this guide, we’ll walk you through the process of canceling your current cleaning services contract, helping you understand the steps involved, and ensuring that you feel informed about your legal rights.

One last note before we begin:

It’s crucial to approach contract termination carefully to avoid potential legal and financial pitfalls, so we’d like to reiterate:

If you need legal help, get it!

With that out of the way, let’s get started!!!

Cancel Your Cleaning Contract: Step-by-Step Instructions

Step 1: Review Your Commercial Cleaning Contract

The first and most important step is to thoroughly review your existing cleaning contract. Look for clauses related to termination, notice periods, and any penalties for early cancellation.

Understanding these details will help you determine the most effective way to proceed with canceling the contract!

• Pro Tip: Pay close attention to any sections labeled “Termination,” “Cancellation,” or “Notice Requirements.” If you’re unsure about any terms, consider consulting with a legal professional.

Step 2: Draft a Formal Cancellation Letter

Once you have a clear understanding of your contract’s terms, the next step is to draft a formal cancellation letter. This letter should clearly state your intention to terminate the contract, include any relevant contract details (such as the contract number and effective dates), and specify the date on which you expect the cancellation to take effect.

• Pro Tip: Tensions might (understandably) be high, but keep the tone professional. You need to ensure that each and every key detail is included. It’s also advisable to send the letter via a method that provides proof of receipt, such as certified mail.

Step 3: Send the Cancellation Notice to Your Janitorial Provider

After drafting your cancellation letter, it’s time to stick up for you and your staff and send it to your cleaning service provider (trust us, it’ll be worth the awkwardness in the long run).

Make sure to use a delivery method that provides confirmation of receipt, such as certified mail or an email with a read receipt.

 This ensures there is documented proof that you have notified them of your intent to cancel!

• Pro Tip: Follow up with a phone call or email to confirm receipt and discuss any necessary final steps, such as handling the last cleaning service or final billing.

Step 4: Prepare for the Transition!

As your cancellation date approaches, it’s essential to plan for the transition. This could involve securing a new cleaning service to avoid any disruption in cleanliness and sanitation at your premises. Alternatively, you might temporarily manage the cleaning duties in-house until a new contractor is found.

• Tips: If you’re hiring a new cleaning service, make sure to vet them thoroughly and review their contract terms carefully to avoid any similar issues in the future.
  

  RamClean managers posing at a new job site.

In Conclusion…

Canceling a janitorial cleaning contract might seem daunting and maybe even uncomfortable, but as many of our current clients found out – it isn’t worth it to hold onto subpar cleaning services. You deserve the best cleaning you can get, and sometimes that means getting your hands dirty (irony unintended).

By following these steps—reviewing your contract, drafting a formal cancellation letter, notifying your provider, and planning for the transition—you can navigate the process with confidence.

Oh, and remember to consult with a legal professional if you have any doubts about the cancellation process!